Meet Results and Reports

1. Open Team Manager

2. Select [File] → [Import] → [Meet Results]

3. Navigate to the location of the results file. (e.g., Meet Results-KMCYYMMDD- ddMmmYYYY-Kaiserslautern Kingfish-001)

4. Select [Open] → [OK] → [Open] → [OK]

5. Close window.

1. Open Team Manager.

2. Select [Reports] → [Performance Reports] → [Record Match]

3. Meet: select Current Meet (do NOT select All Meets)

4. Athlete Filters:

   • Team: select your team

   • Check: ‘Include Inactive’ (VERY IMPORTANT!)

5. Filters tab:

   • Event Filters: ‘Individual’ 

6. Records tab:

   • Select the records which correspond to the course in which your meet was swum:  <Your Team> - L (for LCM) or <Your Team> - S (for SCM)

   • Check : ‘Show Ties with Current Record’

   • Do NOT check ‘Update Records’ – see note below*

7. Select [Create Report].  Review any records that appear on the report to verify accuracy.  If there are no new individual records, you may continue to the next step and check for relay records.

8. “Record Breaker Report”.  If there are new records, save the report with both old and new records to send to team coaches and president.
   Note: Once you proceed to the next step and update the records, you will not be able to generate this report again, so be sure to save it.

   • Export Report icon → [OK] → [OK]

   • Navigate to your meet results folder → Name file : “Record Breakers <meet name> → [Save]

9. * After you have verified that the record breakers are indeed legitimate (for example, there have not been any keying errors in the meet results), then re-run the report, but click on the ‘Update Records’ check box and TM will update your records file with the new record breakers.  

10. After you have verified the new records and re-run the report to update the records, click Export Report icon → [OK] → [OK]

11. Navigate to your meet results folder → [Save]

12. Relay Records.  Repeat exactly as for individual records,  with one exception:

    • Filters tab:  Event Filters: ‘Relay’

    • Proceed as above after changing the filter to ‘Relay’ to update relay records.

13. Records Report

    • To print or preview a report of your records, click on [Reports] → [Administrative Reports] → [Records]

    • Select the desired records:  <Your Team> - L (for LCM)  or  <Your Team> - S (for SCM)

    • [Create Report] → click Export Report icon → [OK] → [OK]

    • Navigate to your Records folder → click [Save]

    • End-of-Season Records Report.  At the end of the season, you may wish to run a report of all team records broken during this season.  

      • To do that, run as before, but check the ‘Use Since Date’ box, and enter ‘09/01/XX’, (substituting the beginning year of the season for the “XX”).

      • Select LCM records, then run the report.

      • Repeat for SCM records.

    • Note: Records will print by gender, with mixed gender records (relays) listed separately at the end of the report.

This optional report is generated by the team’s admin official for their own team.  If your coach likes to see this report, here are the instructions:

1. Open Team Manager.

2. Select [Reports] → [Meet Reports] → [Meet Results]

3. Select current meet

4. Select your team from Team drop-down list

5. Splits: ‘Cumulative’ 

6. Events: ‘Individual and Relays’

7. Standards tab:

   • Standards: ‘EFSL’ from drop-down list

   • Check ‘Include Time Standards’

8. Select [Create Report] → click Export Report icon → [OK] → [OK]

9. Navigate to your meet results folder → [Save]

This report can be generated after the first meet of the season. It mirrors the EFSL’s qualifiers report (standings) report and allows parents and swimmers to easily see if their swimmer is above or below the cut line for swimming at Champs.  SDC and LDC standings reports should be run separately, but the procedure is the same for each.

1. Age-Up Settings.  Begin by checking the age-up settings.  Typically, the system will be set to age-up to today, so that each swimmer’s age is reflected accurately.  To run a team standings report, you will want to age-up the swimmers to reflect their age as of the championship meet.  

   • Open Team Manager

   • Select [Set-up] → [Preferences] → [System Preferences]

   • Uncheck  ‘Always Age-Up to Today’ → [OK].
     This will close the window and you will have to open it and go into it again in the next step.  If you don’t close out of it, the system will not acknowledge that you have unchecked ‘Always Age-Up to Today’ and will not let you age-up to a different date.

   • Select [Set-up] → [Preferences] → [System Preferences]

   • Under System Age-Up Date, use the drop-down to select the first day of the championship meet (either LDC or SDC, whichever report you plan to run).

   • Select [Age-Up] → [Yes] → [OK]

   • You have now “aged-up” all athletes in the system.  This means that the database will treat all athletes as if they were already whatever age they WILL BE on the date selected and list them accordingly in all reports.  This is a very important step to make sure that swimmers who have birthdays during the season are listed with the age group with which they will be competing at the championship meet.
     
     

2. Report Custom Age Groups  
   Since the EFSL doesn’t use standard age groups that are already memorized in the report options, we have to designate how we will want to list our events and age groups in our reports.

   • Select [Set-up] → [Preferences] → [Report Custom Age Groups]

   • If there are age groups and events already listed on the left side of the screen, review them to make sure they include all of the events and age groups you need.

   • Long Distance Champs:

     • 8 & Under, 9-9, AND 10-10:

       1. 400, 800 Free

       2. 100 Back

       3. 100 Breast

       4. 100 Fly

       5. 200 IM

     • 11-11 AND 12-12:

       1. 400, 800, 1500 Free

       2. 100 Back

       3. 100 Breast

       4. 100 Fly

       5. 400 IM

     • 13-13, 14-14, 15-16 AND 17-19:

       1. 800, 1500 Free

       2. 200 Back

       3. 200 Breast

       4. 200 Fly

       5. 400 IM

   • Short Distance Champs:

     • 8 & Under, 9-9, AND 10-10:

       1. 50, 100, 200 Free

       2. 50 Back

       3. 50 Breast

       4. 50 Fly

       5. 100 IM

     • 11-11 AND 12-12:

       1. 50, 100, 200 Free

       2. 50 Back

       3. 50 Breast

       4. 50 Fly

       5. 100 IM

       6. 200 IM

     • 13-13, 14-14, 15-16 AND 17-19:

       1. 50, 100, 200, 400 Free

       2. 100 Back

       3. 100 Breast

       4. 100 Fly

       5. 200 IM

   • Make any needed changes.

     • Remove single event: select an event and click on [Delete] (or the ‘X’ at the top of the list) → [Yes] 

     • Add an event in an existing age group: double click on any event in that age group and click the box next to the event you wish to add → [OK].  The age group itself can also be edited in this window.

     • Remove ALL of the age groups and events and start over: click [Delete All] (or the red ‘X’ at the top of the list) → [Yes]

     • Add a new age group: click on the blank page icon or [Add], then enter the low and high ages for the group.  For 10 & Under, you would leave the first box blank and enter 10 in the second box.  For a single age group, you would enter the same age twice, e.g. 11-11 for the 11-year-old age group.  Then click [OK].  In the next screen, check all of the events that you wish to include for that age group.  Click [OK].  

3. Generate Top Times Report (“Team Qualifiers (Standings) Report”)

   • Open Team Manager.

   • Select [Reports] → [Performance Reports] → [Top Times]

   • Meet: ‘All Meets’

   • Athlete Filters:

     • Team: select your team

     •  Age Grp tab: ‘Use Custom’

   • Splits: ‘None’

   • Course Options: ‘LA (Convert to LC, Show Actual)’

   • Filters tab:

     • Event Filters: ‘Individual’ 

     • Top How Many?: ‘0’

   • Standards tab:

     • Standards: ‘EFSL2*’ from drop-down list (select current standard)

     • Check ‘Include Time Standards’ (This option will print a “QT” beside each result that is a qualifying time, making it very easy to see which swimmers have QTs.)

   • Dates tab:

     • Use Times Since: 09/01/XX (beginning of season,  e.g., 09/01/2023 for 2023-2024 season)

     • Check ‘Use Since Date’

   • Sort By: ‘Event (Current Age)’

   • [Create Report] → [Yes] → click Export Report icon → [OK] → [OK]

   • Navigate to your Standings folder → click [Save]

   • Memorized Report (optional)

     • You may wish to click the disk icon to the left of the [Create Report] button at the bottom of the window.  This will allow you to save the report options.  It will prompt you to name your memorized report.  Enter a name such as “Team Standings”.  Once you have done this, you can access this report without having to make all of your selections again by clicking on [Reports] → [Memorized Reports] → Select name of memorized report from list on the left → [Run Report]