Roster Management

To add a swimmer to your roster:

1. Click the Add Swimmer button from your roster

2. Select Add Swimmer Manually 

3. Search for the swimmer's name

   • If you find the correct swimmer, select them.

   • If their profile has not been claimed, they will be added immediately.

   • If their profile has been claimed, an invitation will be emailed to the swimmer for approval.

4. If you do not find a match, create a new swimmer profile.

The EFSL uses two formats for ID numbers, depending on whether or not the swimmer is/was a member of USA Swimming.

• For swimmers who were never USA Swimming members, the EFSL uses this format: MMDDYYFFFMLLLL.  

• There are four parts, written as a unique 14-character alphanumeric ID:

  • DOB in MMDDYY format

  • First three letters of first name. (If name is two or fewer letters, use ‘*’ as a placeholder.)  e.g., If first name is Al, use ‘AL*’

  • Middle initial.  If middle initial is unknown, use ‘*’ as a placeholder. (It is preferable to use a middle initial, if it is known.)

    • • If you don’t know the swimmer’s middle initial at the time of registration, but add it later in the season and wish to update their ID number, you MUST notify the EFSL Administrative Official to avoid creating duplicate records and/or having the swimmer’s results rejected.  It is a good practice to include all middle initials at the time of initial registration. 

      • First four letters of last name.  (If name is three or fewer letters, use ‘*’ as a placeholder.)  e.g., If last name is Doe, use ‘DOE*’

      • Create the ID by following the instructions above and manually type into the USA Swimming ID field. The ORG Number will automatically populate.

        • • Example: Jo K. March, born September 24, 2012
            ID #: 092412JO*KMARC

      • Note: If the swimmer is a current OR a former member of USA-Swimming with the new 14-digit ID number, USE THEIR ID NUMBER from USA Swimming as their EFSL ID number. 

1. Download the roster meet event file from the current season's EFSL Roster Meet page on Swimcloud.

   1. If logged-in, this will be on the About tab, under Resources

2. Create a meet on TeamUnify and upload the downloaded events file.

3. Commit and add your current season's roster to the single event. Do not forget to approve!

4. Export the entries file and generate your entry report. Do not forget to include Swimmer ID and Date of Birth!

5. Add the required statement to the report and have the president sign it (wet or digital signature).

6. Upload your entries to the EFSL Roster Meet on Swimcloud and submit.

7. Use the Email function on the meet's page (not the link on the left side of the page) to attach and send the signed roster report to the EFSL AO (meet administrator).