Embedded Files
To ensure consistency and compliance with EFSL and USA Swimming Rules and Regulations, all swim meets—whether regular season or intra-squad—must be sanctioned and supported by a standardized meet announcement.
Meet Announcement Requirements
A meet's Swimcloud page serves as the standard meet announcement must include the names of the Meet Director, Meet Referee, and Administrative Official. All must be current EFSL members and up-to-date with seasonal training requirements.
Submission Timeline
Hosting teams must email their meet's Swimcloud link the EFSL Sanctions Chair no later than 30 days before the scheduled meet date. This submission is required for sanction approval.
Publication Deadline
Once approved, the meet will be issued an EFSL sanction number, at which point the meet announcement is cleared for publication. Meet announcements must be published (sanctioned) and attending teams notified, via email from Swimcloud, at least 21 days before the meet. The EFSL Sanctions Chair will ensure the meet announcement contains all required elements as per EFSL and USA Swimming Rules and Regulations.
Sanction Compliance
A $25 fine will be levied against any host team whose meet announcement is not submitted by the 30-day deadline (based on the timestamp of the email).
Results from non-sanctioned meets will not be accepted as official EFSL times.
Time Trials
If a host team intends to conduct time trials during a regular season meet, all relevant details must be included in the original meet announcement at the time of sanction submission.
Meet Announcement
Meet Announcement
Think of the meet announcement as a binding agreement between the Meet Referee, your team, participating teams and the EFSL. It guides all aspects of how the meet will be conducted—everything from how entries are processed, to what events are offered at what times and in what order, and how the competition will be conducted—so there are no surprises for anyone. Be sure you are comfortable and very familiar with the meet announcement sections. Your protocols for the meet should correlate with any instructions given in the meet announcement.
Drafting your meet announcement will be a collaborative effort based on your team's leadership preferences. The Referee and Administrative Official will provide context from a Rulebook perspective to ensure all rules and regulations are adhered to in the announcement. Additionally, there will be policies and procedures that must be addressed, along with regulatory language required by both USA Swimming and the EFSL in every meet announcement.
You should thoroughly review the meet announcement before it is submitted to the EFSL for sanctioning.
You should thoroughly review the meet announcement before it is submitted to the EFSL for sanctioning.
As the Meet Director, you could have input into the structure and flow of the meet based on your experience and knowledge. You will also have your Administrative Official review the Meet Announcement to ensure they are aware of what events to include in the electronic meet event file. Additionally, they could provide helpful inputs to the entry timelines and procedures. This gives you an additional set of critical eyes for the review process and begins team building for the meet.
Your collaboration is critical. Sometimes your team may be thinking of a task or guidance that could be counterintuitive to something that's listed in the rulebook, for example, allowing athletes to enter too many events per day. It helps to understand what they are trying to accomplish so you can advise your team of language that would be clear and accomplish their goals while adhering to all rules and regulations.
The EFSL has a Sanctions Chair who is responsible for ensuring meet announcements are correct. Since the document acts as a contract between the Meet Referee and teams attending the meet, it’s important for you to be extremely familiar with the contents.
Review your meet announcement closely as the Meet Referee is charged with executing the competition as outlined.
Review your meet announcement closely as the Meet Referee is charged with executing the competition as outlined.
Sanction Request Email
Sanction Request Email
When submitting a sanction request, you must email the EFSL Sanctions Chair the link to your meet's Swimcloud page no later than 30 days before the meet date. Use teh due date calculator on the Meet Director page on teh EFSL website. You may use this email template below when submitting your sanction request. Please send all sanction requests using the email tab from your meet page's top menu (not the email link from the left page menu), and select the current EFSL AO from the Meet Administrator list (you will see title headers as you scroll through the list of recipients). In the message, use the Mail Merge drop down to insert the Meet Link.
Subject: EFSL Sanction Request – Meet Name
Please find below the sanction request(s) for our upcoming meet(s):
Hosting Team:
[Insert Meet Link Here]
Time Trial Included: Yes or No
Please let us know if any revisions are needed.
Best regards,
Click Next to view the EFSL Meet Announcement Templates
Report abuse